#sha2014, Getting Ready for Quebec: Advice for Session Chairs


Here is the link to the conference website where you can find the final program: http://www.conferium.com/OLM/Prg_Present.lasso?showevent=361

Thank you again for organizing and chairing a session at the 2014 SHA meetings. As the conference draws near, we ask you to assist with final preparations.

Before your session starts:
– Know the a.v. requirements of your presenters. PowerPoint projectors and laptops are provided for all sessions. Please coordinate with session presenters to ensure that their presentations are loaded and working. SHA volunteers can help you with this if needed.
– All presenters should bring a flash drive containing the relevant file so that it can be uploaded to the computer before the session begins. Session chairs should check for compatibility issues between pc and mac versions of PowerPoint and for compatibility issues before the session begins.

During your session:
– Begin papers on time as scheduled in the program, remember they are 15 minute papers! If an author does not show up, wait for the next scheduled paper and encourage discussion. Please do not change the order of presentation or the scheduled start times for papers. Be prepared to facilitate the discussion period if there is a 15 min. break in your session.
– Have a watch or clock—Use it! Let your presenters know when they have 3 minutes, or that time is up. As time runs out, diplomatically inform the speaker that his or her time has expired, and request that the speaker conclude the presentation. Volunteers will provide you with prepared cue cards for 3 minutes and PLEASE CONCLUDE!

If you have any questions at all, please let us know ahead of time and we will provide what assistance we can. Thanks for working with us to make the meetings a success! Good luck with your session and we look forward to seeing you in Quebec City.

Programme Committee
SHA 2014

18th Annual Archaeological Photo Contest in Quebec

There is still time to enter!

The ACUA invites SHA members and conference attendees to participate in the 18th annual Archaeological Photo Festival Competition. You can submit entries by sending or by bringing them to the conference in Quebec. Entries must be mailed by December 15 to insure delivery. For all the details, download the 2014 Instructions & Application from the ACUA website (www.acuaonline.org) or the SHA conference website (www.sha2014.com/events.html).

Whether you plan to bring or courier your entry, please email the form to Charles at: Charles.Dagneau@pc.gc.ca or fax it to him at: 613-993-9796. All entries will be displayed during the SHA conference on Historical and Underwater Archaeology and will be posted to the ACUA website. Selected entries will be included in the 2015 ACUA Photo Contest calendar. Just think, your photograph could be featured on the cover! You too can enjoy the adulation of your friends and colleagues, but only if you enter.

Some of our colleagues’ images are featured in the brand new 2014 Photo Contest Calendar! It has fantastic photos by: Drew Buchner, Brett Seymour, Thierry Boyer, Robert Church, Sue Reichert, Erica D’Elia and Dan Warren.

ACUA 2014 Calendar

Student Volunteers at SHA Québec 2014

Student volunteers are essential to the smooth operation of an SHA Conference. By assisting with a variety of duties – from registration and Book Room set-up to special events and the sessions themselves– volunteers are a key component of the Conference’s smooth operation.

The SHA is looking for student volunteers to give minimally 8 hours of their time during the SHA Conference in exchange for free conference registration. If you are a student and would like to volunteer your time in exchange for the opportunity to attend the SHA 2014 Conference at no charge, complete the information and the volunteer schedule hosted at http://www.sha2014.com/volunteers.html and return both to Conferium (the address is on the form). You will be reimbursed for the amount of your basic registration rate IF you are accepted as a volunteer. Please note you must pre-register for the conference at the appropriate student rate and also register for any workshops, tours, Roundtable luncheons, the reception at the Musée de l’Amérique francophone or the Awards Banquet wish to attend.

Applications will be accepted according to organizational needs on a first-come/first-served basis until December 6, 2013. Although priority will be given to bilingual speakers (English and French), all are welcome.

Les étudiants bénévoles sont essentiels au bon déroulement des colloques de la SHA. En participant à une variété de tâches – de l’enregistrement des congressistes à la mise en place du « Book Room », en passant par le suivi des sessions elles-mêmes – les bénévoles participent au bon déroulement de toutes les activités organisées dans le cadre du colloque.

Le comité organisateur de la SHA est à la recherche d’étudiants prêts à donner bénévolement un minimum de 8 heures de leur temps durant le colloque en échange de leur inscription gratuite. Si vous êtes un étudiant et que cela vous intéresse, vous n’avez qu’à compléter le formulaire, ainsi que l’horaire figurant au verso, que vous trouverez à l’adresse http://www.sha2014.com/volunteers_fr.html et à retourner le tout à Conférium à l’adresse indiquée sur le formulaire. Nous vous rembourserons du montant des frais d’inscription de base si votre candidature est retenue. Vous devez vous inscrire au colloque et à toute autre activité –atelier, visite guidée, dîner table-ronde, la réception au Musée de l’Amérique francophone, le banquet d’honneur, etc. – si vous souhaitez y participer.

Les candidatures seront retenues selon les besoins organisationnels et selon le principe du « premier arrivé, premier servi » jusqu’au 6 décembre 2013. Même si tous sont les bienvenus, la priorité sera accordée aux personnes bilingues (français et anglais).